Events with operational precision
Lodge buyouts, multi-course menus, and minute-by-minute run-of-show timelines — plus milestone deposits billed automatically.
In one line
From first site inspection to final incidentals: rooming lists, menus with food costing, vendor timelines, and staged M-Pesa and card billing in one flow.
How Fika runs your events
- 01
Lock the venue and rooming
Full buyouts or room blocks with VIP suites, attendee allocations, and check-in schedules in one plan.
- 02
Engineer menus with costing
Multi-course menus with per-head food cost, beverage pairings, and allergen profiles — margin visible before service.
- 03
Publish the run-of-show
Minute-by-minute timelines sync planners, chefs, AV crews, and florists — changes push to everyone instantly.
- 04
Bill in milestones
Reservation, staging, and post-event deposits bill automatically, with host-vs-guest split billing handled.
Event capabilities
Venue buyouts
Whole-camp and estate buyouts with rooming lists, VIP handling, and exclusive-date controls.
Menu engineering
Tasting menus and coastal feasts with live food costing and allergen tracking per guest.
Culinary teams
Executive chefs, menus, and prep schedules coordinated against the event timeline.
Run-of-show timelines
Interactive schedules every vendor sees — cues, contacts, and change history included.
Milestone billing
Staged deposits via card and mobile money with host and guest folios kept cleanly apart.
Guest experience
Branded event portals with schedules, menus, and documents for hosts and attendees.
Fika vs. event spreadsheets
| Capability | With Fika Travel OS | Traditional Workflow |
|---|---|---|
| Rooming | Buyouts and blocks in one live plan | A rooming spreadsheet version twelve |
| Menus | Costed menus with allergen profiles | A PDF menu and finger-crossed margins |
| Coordination | One timeline every vendor shares | A WhatsApp group per vendor |
| Billing | Milestone deposits billed automatically | Chasing deposits the week before |
| Closeout | Incidentals and folios settled same-week | A month of “final” invoices |
Frequently asked questions
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01 What event types does Fika handle?
Destination weddings, lodge buyouts, corporate retreats, banquets, and private dining — from ten guests to full-camp exclusives.
-
02 Can hosts and guests be billed separately?
Yes. Host folios carry venue and staging while guest upgrades and incidentals bill to individual folios automatically.
-
03 How are dietary requirements tracked?
Allergen and preference profiles attach to each guest and flow into menu planning, prep sheets, and service briefs.
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04 Do vendors need Fika accounts?
No. Planners, chefs, and crews receive timeline links and briefs by email and WhatsApp with live updates included.
Ready to put events on autopilot?
Start your 14-day free trial today. No setup fees, no credit card required.