Invoices that collect themselves
Bill in any currency, collect via cards, mobile money, or bank transfers, and let receipts reconcile against bookings automatically.
In one line
From deposit request to final receipt with zero chasing: multi-currency invoices, digital checkout, installment plans, and reminders that go out on their own.
How Fika runs your billing
- 01
Invoice from the booking
Deposits, balances, and extras generate from booking data in one click — in the traveler’s currency, with your branding and tax rules applied.
- 02
Collect over cards and mobile money
Unified multi-currency checkout for cards, mobile money, and bank transfers. Travelers pay securely online; travelers on plans pay down a schedule.
- 03
Remind automatically
Balance-due and overdue reminders go out on your schedule with payment links attached — polite, persistent, and automatic.
- 04
Reconcile without effort
Receipts match to invoices and bookings the moment money lands, posted into the double-entry ledger with FX variance tracked.
Invoicing capabilities
Multi-currency billing
USD, KES, TZS, EUR, and GBP side by side with exchange-rate locking per invoice.
Multi-currency digital checkout
Instant collections across cards and mobile money with webhooks matched to bookings automatically.
Flexible payment plans
Deposit plus installment schedules travelers actually follow, with portal tracking.
Automated reminders
Due-soon and overdue sequences with payment links — no more awkward chase calls.
Corporate consolidated billing
Monthly consolidated invoices per corporate account with policy and approval compliance.
Ledger-posted receipts
Every receipt posts to the double-entry ledger with a complete audit trail.
Fika vs. manual billing
| Capability | With Fika Travel OS | Traditional Workflow |
|---|---|---|
| Invoice creation | One click from booking data, branded, multi-currency | Spreadsheet math and manual document assembly |
| Collection | Direct card and mobile money links inside every invoice | Bank details in an email, screenshots as proof |
| Payment plans | Scheduled installments tracked in the portal | Mental notes and follow-up calls |
| Reminders | Automatic due and overdue sequences | Chasing payments between selling trips |
| Reconciliation | Receipts self-match to invoices and bookings | Month-end bank-statement archaeology |
Frequently asked questions
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01 Which currencies are supported?
USD, KES, TZS, EUR, and GBP with per-invoice exchange-rate locking and automated FX variance tracking across branches.
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02 How does payment collection work?
Fika integrates multi-currency payment processing. Travelers pay via card, mobile money, or bank transfer; webhooks verify and match to the invoice instantly and trigger an automated receipt and ledger entry.
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03 Can we handle withholding tax?
Yes. Statutory deductions like Kenya’s 5% WHT apply automatically on corporate invoices with compliant reporting.
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04 Do invoices carry our branding?
Yes. Logo, colors, custom domain, payment terms, and tax registration details on every invoice, receipt, and statement.
Ready to put invoicing on autopilot?
Start your 14-day free trial today. No setup fees, no credit card required.